Job Details

Join to apply for the Recording Specialist - Recorder (1225) role at Coconino County Arizona

Nature of Work

Under supervision performs general office or clerical work of moderate difficulty; performs related work as assigned.

Typical Duties

• Receives, sorts, files and retrieves forms, correspondence and documents
• Compiles reports and summaries of work
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Processes documents to update and maintain files and records
• Researches records and disburses information
• Processes & distributes confidential and sensitive documents
• Establishes and maintains complex filing systems
• Composes, formats and types routine correspondence, reports and other documents
• Operates and maintains a variety of office equipment
• Performs data entry
• Processes and record documents
• May orient and train other clerical staff
• May coordinate calendars, schedules, meetings, training and travel arrangements
• Maintains account records, cash control, accounts receivable and accounts payable
• Assists other agencies and the public with information forms and other department resources and explaining procedures
• Answers incoming phone calls
• May order, receive and distribute office and program supplies

Essential Functions

Sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist) for computer work; vision acuity (near-far) for routine office and customer service duties; color vision for reading maps; hearing and speech for ordinary conversation; finger dexterity for typing and paperwork.

Minimum Qualifications

Three years' experience in performing clerical or administrative work within subject area; or Associate's degree and two years' experience in performing clerical or administrative work within subject area; or Bachelor's degree and one year experience in performing clerical or administrative work within the subject area; or any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Additional Requirements

Must be able to complete a background check.

Preferred Qualifications

• Previous recording office or title company experience
• Clerical and data entry experience
• Customer service/cashiering experience
• Microsoft Office experience

This position is non-exempt from overtime.

This position is safety sensitive.

Working Knowledge of

• Filing methods
• Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedures
• Computer applications and modern office equipment
• Rules and procedures of the assigned department, including state and federal law

Ability To

• Type accurately
• Make accurate arithmetic computations
• Prepare and maintain complex records and reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Equal Opportunity Employer

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
  
• Short Term Disability

Application Questions

1. Do you have three years of experience in clerical work? If so, please be certain it is indicated on your application.
   • Yes
   • No
   
   
2. In a narrative format please tell us about your clerical and data entry experience.
3. Please describe your previous experience in a recording office and/or with a title company.
4. Do you have previous customer service or cash handling experience? Please be certain it is reflected on your application. Please define customer service as it relates to this position.
5. Please list the computer programs you have experience using. Next to each, please indicate your level of proficiency on a scale of 1-10 with 10 being expert/exceptional.
   • Required Question